As human beings, we are constantly given tasks that need to be accomplished in a timely manner. But how in the world are you supposed to keep up with all of these tasks and get everything accomplished. It's not easy, and having papers and sticky notes everywhere isn't the best system for everyone. If you're like me, those sticky notes get lost, the papers get coffee spilled on them, and then you end up missing half of the tasks that you needed to accomplish for the day or week. So I wanted to share with you my favorite task management systems, because these seriously changed the way my productivity was achieved.
Even though sometimes a notebook and pen doesn't work for everyone, it might be exactly what you need in order to achieve your daily tasks. If you're a notebook and pen kind of person, then go ahead and grab yours and get the things written down that you need. Chances are, if you're a notebook and pen person, you would also love using post it notes, to post reminders in places where you can constantly see them so that you don't forget.
There are two other amazing ways that are great for tasks management, and if you're a paper and pen person then you are going to love these. The first one is utilizing a planner or a calendar. There are some amazing planners and calendars out there and I would highly recommend trying these out if you like being to physically write things down. The second option is a bullet journal and these are all of the craze right now. It's no wonder they're all of the craze, because they are fun to use and help immensely with task management. You can do a quick pinterest search for bullet journals and see the great ways that you can utilize them!
Those of you that aren't big on pen and paper, you lose them every time you write a note, and you just need something else; I've got you covered. There is an amazing tool that I love to use called Trello- https://trello.com/emilyswanda/recommend.
You can use the link I just shared with you to sign up, absolutely free and utilize Trello to get all of your tasks on one place. My favorite thing about Trello is the fact that you can move a task once it's complete to the done section (that you create) so you can control which stage your tasks are in and what still needs to be completed.
Much like Trello, Asana is another task management system that is great for keeping up with things that need to be done. Asana has a handy calendar feature that is color coded and if you are working with a team on a project, you can put faces next to the tasks that need to be done. This makes it super easy to know who does what within your team. Asana is free much like Trello as well, and seems to be a great fit for those that are super detail oriented.
Don't give up
The most important thing to keep in mind as you set up a task management system, is that it might take a few tries to see what is going to work for you and your life. Everyone is different in what works for them and so it's very important that you test out different things to see what will work for you. The entire idea of a task management system is to ensure that you don't forget things that need done. Even if you have to do something simple like call your mom and ask her a question, you can get that written down so that you don't forget. Whatever method you choose, it needs to be something you can access no matter what. So a white board nailed to your wall may not work the best, because if you're on vacation somewhere you can't take it with you, and it will completely throw off your entire system.
The best way to use a task management system to your full advantage is to always pause when you have a thought or idea, and write it down into whatever system it is you are using. With this being said, if you've chosen a paper task management system, it's really important that you take that with you everywhere you go so that this method works the best. Now that you've started writing out all of your ideas as they come, you are now being proactive instead of reactive.
Schedule it in
One of my favorite ways to keep up with this task management system is to schedule out a few minutes at the end of each day to go over my list and make sure that I have achieved the things that I need, and tie up any loose ends of things I may have forgotten. I then go back at the end of each week and do the exact same thing for just a little bit longer. This ensures that your to do list isn't piling up and you are scheduling out time to ensure the things get done that need to.
Using a task management system will surely boost your productivity and take your business to an entire new level. You will love having a place to keep everything, as well as scheduled out time to get things accomplished. I know how overwhelming having many tasks can be, but having a system to get them done will erase that overwhelm and replace it with a feeling of accomplishment.