How to Break your gigantic goal down into smaller parts | Productivity Coaching with Emily Swanda | Productivity Coaching with Emily Swanda

It’s so easy to live our lives on autopilot unless we stop and reflect to see if we are headed in the direction we really want to go. It’s hard to spend our time and energy in the most productive way, (in which we are working daily towards our goals)  when we don’t even know where we are trying to go.

Reflection is the first step to goal setting.

If you saw my last blog post about creating your Dream Life Journal, then this post will be a continuation of that article. The Dream Life Journal begins the journey to goal mastery by exposing your deepest desires so you are reawakened to what you want your life to be like. Then you can begin designing a route that will lead you to your destination.  Read about how to create your Dream Life Journal first here, then come back to this post.


3 Steps to Break your gigantic goal down into smaller parts

The things you listed as to how you will close those gaps will turn into your goals.

1. To make your dream life a reality you need to figure out how to bridge the gaps from where you currently are to where you want to be.  

  • List all gaps you need to overcome.

  • Then brainstorm ways to close those gaps.  

Don’t rush this activity even if it feels overwhelming.  Simply empty your thoughts onto paper in a non-judgmental way.

2. Write down a list of all the mini goals you need to achieve in order to reach your dream life.

This will probably be a lengthy list and trigger the thought, “yeah, but how on earth am I going to do that!?”  or “I wouldn’t even know where to begin on achieving that!.”  Just keep writing down all the mini goals without letting your logical or analytical mind jump in the way.  That will come later, trust me!  I am a very concrete, logical thinker and I have to really focus on shutting that voice off during this exercise.  

Make sure all of your goals line up with your Personal Mission Statement. If some of them don’t align, cross them off your list, or put them on a list to refer to later when maybe your priorities have shifted.  

3. Look at your long list of goals and find 1 major goal to focus on.  

This is what I call your “Knock em dead goal”.  The more focus you have to devote to your goal the better and the quicker you will achieve it.  If you are focused on achieving several goals at once, it may be distracting and a bit overwhelming.  

However, I always encourage my clients to have a physical goal to work towards as well as their Knock ‘em Dead goal.  We can become a little bit obsessed with achieving our goal which often leads to less attention on health and wellness and that can lead to huge problems later on.  Don’t risk that happening to you!  

Back to your Knock ‘em Dead goal:  Look at your big goal and break it down into smaller benchmarks.  I recommend choosing 30, 60 or 90 day sprints.  Set these dates in your calendar as a meeting with yourself to check in on your progress  

During these sprints you have only one specific mini goal you are working on and then you move on to the next.  Basically, every sprint you complete checks off one mini-goal from your list.  By the time your mini-goal list is accomplished, you have arrived at your Knock ‘em Dead goal destination.  

The key to success is setting very intentional daily steps that all add up to big results.  No one achieved their desired level of success without a carefully developed action plan that they use as their daily guide.  

If you need some guidance on how to design your action plan, please contact me at and I’d be happy to set up a free 20 minute strategy call with you.